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Root Town Board reviews town hall rental guidelines

Thursday, May 29, 2014 - Updated: 1:53 AM


For the C-S-E

FLAT CREEK -- At the Root Town Council’s May 14 meeting, council members reviewed guidelines for renting the town hall to the public through various organizations and groups. 

Councilwoman Evelyn Lindley stated that a member of the town council should be present if there is any type of meeting at the town hall.

It was also emphasized that use of the town hall should not be limited for political purposes and should be extended to other types of organizations.

Town Clerk Sherrie Eriksen pointed out the town hall is the site of the town courthouse and the town council should check with the court administration as to its guidelines.

The discussion was tabled pending further review and discussion with Justice Tom Eriksen.

The town council approved the purchase of a bookkeeper program, at a cost of $7,800, through the NYS Municipal Program --Williamson Law Book Co. The program performs municipal accounting, budget preparation and payroll.

There are funds in both town Supervisor Gary Kamp’s budget and the town bookkeeper's budget to purchase the computer program.

Supervisor Kamp reported that he had attended a budgeting class offered through the NYS Association of Towns.

Three bids were opened at the meeting for the lighting RFP to install lights in the town hall parking lot and the entrance and interior of the new salt and sand shed structure.

Don’s Electric was awarded the bid at a cost of $9,720, which was the lowest bid. July 7 was set as the date for completion by the town council.

Town Highway Superintendent Don Oeser reported that all highway equipment is ready for the summer months; the highway department has been ditching.

Oeser also addressed the board about using “piggyback laws” to purchase a new pickup truck for the highway department. Oeser said the current pickup will have to be replaced soon.

“Piggybacking” is an actual competitive bidding process the town can use with other municipalities off of other contracts. The board will have to pass a resolution authorizing this process to take place.

Oeser further commented that “piggybacking” is a nice option for towns to use -- as Oeser described it, the process saves the highway superintendent “a lot of grief”. 


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